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Improve Work Performance & Safety in Confined Spaces

January 5, 2024

Confined spaces can be found at almost any industrial worksite, and despite what the name suggests, they range in sizes and configurations.

Definitions vary depending on the industry and region. But generally, a confined space is a fully or partially enclosed space with limited or restricted means of entry or exit – and is large enough for a worker to perform specialized tasks but not suitable for continuous occupancy. Examples include tanks, silos, hoppers, storage bins, pits, tunnels, vaults, manholes, ductwork, and access shafts.

Despite thorough regulatory requirements, confined spaces remain dangerous places to work. Hazards include poor air quality (including insufficient oxygen, toxic gases, and asphyxiants), chemical and biological exposures, fires and explosions, engulfment, entrapment, slips and falls, and flooding. Limited entry or exit, as well as poor communications, can hinder emergency responses and evacuations.

An advanced safety software solution can enhance an operation’s existing processes and procedures to help make working in and around confined spaces safer and more efficient. In addition, the best solution can also support emergency response personnel when the unexpected happens. Here are some of the key elements to look for when choosing the right solution for you and your team.

Pre-Work Details

Before workers can enter a confined space, an entry permit may need to be completed and posted at the space until the work is finished (with a copy of the permit kept on file). This data can also be entered into the solution, providing onsite/offsite officials instant overviews on their tablets or smartphones.

Data Collection/Storage

Paper permits and forms filled out by hand are prone to mistakes, damage, and loss. The solution makes it easy for users to enter required information with digital checklists, drop-down menus, and signatures. Data is securely stored in a cloud-based location, accessible only by those who are authorized.

Equipment Management

Equipment used within a confined space helps workers complete tasks proficiently and safely, including breathing apparatus, gas monitors, and personal protective equipment. The solution’s digital inspection forms and lists help ensure equipment is available and ready for deployment.

Detailed Mapping

Some confined spaces can be large and complex (such as a storm drainage system), making paper maps cumbersome and inefficient. Uploading maps to the solution helps users make informed decisions and instantly share digitized map mark-ups, location coordinates, and other information.

Instant Communications

Once work is underway in a confined space, it may be necessary for personnel and workers to communicate new or changing information. The solution makes it easy to relay this information with two-way digital notes and text messages, photo sharing, and gas readings.

Post-Work Reviews

After the work is completed, equipment inspections may be undertaken, while those working in or around the confined space may have suggestions or concerns. The solution has digital inspection lists and questionnaires (with digital signature options) and submitted right onsite.

Emergency Situations

If an incident occurs and a worker does not exit or is unable to exit a confined space, the solution enhances existing emergency response procedures. It can be used to maintain contact with the worker via instant messages, gas readings, and detailed location sharing.

Investigations & Reports

A post-incident investigation may be conducted to determine root causes and lessons learned. All data entered into the solution is date and time-stamped, providing investigators with accurate and insightful information that can be used in comprehensive internal or external reports.

By adopting an advanced safety software solution, you and your team can improve safety and work performance in confined spaces. The same solution can help ensure positive outcomes if something goes wrong.

Want to learn more? Contact us today using the form below.

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Sources:

Occupational Safety and Health Administration. (n/d. Accessed December 19, 2023). Confined Spaces.

Canadian Centre for Occupational Health and Safety. (June 13, 2023). Confined Space.

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